Accounts Payable Clerk - Fort Dodge, IA
ACCOUNTS PAYABLE CLERK
Location: Fort Dodge
Classification: Full – Time
Description: Supervise and/or perform the processing and payment of invoices by verifying and completing accounts payable transactions in a manner that will optimize efficiency.
Job Performance Skills:
Accepts personal responsibility for the quality and timeliness of his work. Acknowledges and corrects mistakes. Doesn’t make excuses or blame others for errors or problems.
Carries their fair share of the workload.
Ethics and Integrity
Respects and maintains confidentiality. Admits mistakes in spite of the potential for negative consequences. Presents unpleasant or disagreeable facts in an appropriate manner. Keeps promises; meets goals and deadlines. Avoids situations and associations that could be considered inappropriate. Honest in all dealings. Upholds and models organization’s values.
Planning and Organizing
Maintains well-organized materials, files, systems and tools. Breaks work down into logical steps. Anticipates and eliminates roadblocks and delays. Stays within allotted time for accomplishing tasks. Completes tasks in the shortest, most efficient manner. Makes sure all parts of a job are completed in full, including follow-up plans and paperwork.
Stays calm in a crisis. Maintains self-control when under pressure. Maintains a sense of humor in difficult or emotionally-charged situations. Able to handle several tasks or challenges at the same time. Actively resolves conflicts and demonstrates effective conflict management skills. Controls his response when provoked, attacked, annoyed, or criticized. Works effectively for multiple supervisors.
Essential Job Duties & Responsibilities: Includes but is not limited to the following:
Prepares work to be accomplished by gathering and sorting documents and related information by performing the following:
• Enter daily invoices
• Move emailed invoices to File Director software
• Several other invoice types immediately (truck premium/hired trucks, Region manager, feed & merchandise, MISS)
• Process daily wire transfers and ACH transactions
• Scan Bill of Ladings into File Director
• Check Run (Tuesday & Thursday and as needed)
• Close Accounts Payable at month end and balance to General Ledger
• Review Vendor Statements (biweekly or monthly) & follow-up on outstanding invoices
• Prepare quarterly Use Tax report
• Review and mail year-end1099’s
Faxes, files, photocopies, and other clerical duties as required.
Other duties as assigned by supervisor.
Stuffing checks with remittal documents and mailing
Proven accounting experience or equivalent Associate’s Degree in Accounting
Substantiated skills in keyboarding and ten key calculator
Maintains professionalism and confidentiality
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